Creating DTS Orders
In order to make the entire process of staying at The Sheppard Den convenient and legal, you will have to fill out DTS as follows:
After creating your orders to Sheppard AFB, and you progress through the pages in DTS, you will ultimately get to “Lodging Step 1 of 3: Select Your Lodging” page, select the “Skip this lodging booking” option located on the top right of the page. You will then continue through the rest of DTS while creating your orders. However, before submitting the authorization for orders, DTS will perform a Pre-Audit. On the Pre-Audit page, “Lodging Not Used” will be flagged. No Worries! This is where you justify to the Air Force that you have found better lodging, at a cheaper rate!
In the upper right hand corner of the “Lodging Not Used” container, It will read “Add Reason Code”. Click on that hyperlink. A new window will appear. Simply click on both, L3 “Lower rate available” and L4 “Personal choice/limited reimbursement”. Now click “Add Selected”, in the lower right hand corner of that window. You will be brought back to the prior screen (now displaying reason codes L3 and L4). Click on the right side where it says “Edit Justification”. We recommend you type “I found adequate lodging off base, at a cheaper rate.”
The only other requirements needed, to be fully reimbursed, is a receipt. We will provide the receipt (every 30 days, so you can receive partial payments while TDY), as well as a receipt when you check out. In addition, we will provide a PDF document when you check out, explaining how to quickly fill out your DTS voucher when you get back to your assigned duty station!
After creating your orders to Sheppard AFB, and you progress through the pages in DTS, you will ultimately get to “Lodging Step 1 of 3: Select Your Lodging” page, select the “Skip this lodging booking” option located on the top right of the page. You will then continue through the rest of DTS while creating your orders. However, before submitting the authorization for orders, DTS will perform a Pre-Audit. On the Pre-Audit page, “Lodging Not Used” will be flagged. No Worries! This is where you justify to the Air Force that you have found better lodging, at a cheaper rate!
In the upper right hand corner of the “Lodging Not Used” container, It will read “Add Reason Code”. Click on that hyperlink. A new window will appear. Simply click on both, L3 “Lower rate available” and L4 “Personal choice/limited reimbursement”. Now click “Add Selected”, in the lower right hand corner of that window. You will be brought back to the prior screen (now displaying reason codes L3 and L4). Click on the right side where it says “Edit Justification”. We recommend you type “I found adequate lodging off base, at a cheaper rate.”
The only other requirements needed, to be fully reimbursed, is a receipt. We will provide the receipt (every 30 days, so you can receive partial payments while TDY), as well as a receipt when you check out. In addition, we will provide a PDF document when you check out, explaining how to quickly fill out your DTS voucher when you get back to your assigned duty station!